Finance Assistant (Revenue Generating Programs)

Deadline: Sep 24, 2024

Position Type: Permanent, Full-time

Posting Type: Internal & External

Supervisor: Management, Corporate Services

Location:

• Main Location: College Street, Toronto, Ontario
• You may be required to work at any site

Short Description:

Access Alliance Multicultural Health and Community Services (AAMHCS) is a Community Health Centre that is committed to and works to improve health outcomes for the most vulnerable immigrants, refugees, and their communities. We do this by facilitating access to services and addressing systemic inequities. The Centre envisions a future in which diverse individuals, families and communities can achieve health with dignity.

As a member of a dynamic and busy team, the Finance Assistant (RGP) supports the finance-related activities of our revenue generating programs, with responsibilities including accounts receivable, interpreter and contractor payment processing, and reporting to meet the strategic and operational goals of Access Alliance. As a member of the Corporate Finance Team, the Finance Assistant (RGP) works closely with revenue generating program staff and management with the ability to work both independently and collaboratively with other Corporate Finance Team staff, Language Services partners, and interpreters and contractors.

Responsibilities:

• Oversee and process accounts payable and receivable for Language Services
• Post current invoices and include past-due invoices when necessary
• Follow up on outstanding receivables, reporting quarterly on past dues
• Process interpreter and contractor encounter completion confirmations for payment purposes
• Process payments to interpreters and contractors using online platforms
• Create and prepare service statements for interpreters, Calculate HST payable as applicable and generate data for annual T4A statements
• Maintain/establish a comprehensive and accessible financial filing system, perform routine file backups and financial record archives
• Participate in, and contribute to, quality improvement initiatives related to interpreter compensation and customer billing
• Support activities related to systems or operations improvements and innovations
• Generate and maintain client service statement for billing, using multiple applications including QuickBooks
• Manage and ensure data integrity of vendor and customer contact databases
• Respond to phone calls and emails and address billing inquiries from both interpreters and clients; escalate to appropriate team member(s) as required
• Generate reports for clients on a quarterly and as-needed basis

Skills and Qualifications:

• 3-5 years of accounts payable/receivable, bookkeeping/accounting is required, preferably in non-profit environment and unionized environment
• Advanced MS Office Skills (Word and Excel) is required
• Minimum post-secondary accounting/bookkeeping education is required
• Experience with QuickBooks Enterprise and QuickBooks Online is strongly preferred
• Good interpersonal skills with both clients and co-workers
• Good communication skills, both written and verbal
• Demonstrated ability to work efficiently as part of a team
• Demonstrated knowledge of good customer service principles
• Excellent planning and organizational skills with ability to prioritize work appropriately and to meet deadlines
• Demonstrated ability to develop and implement multiple administrative systems and policies
• Demonstrates a commitment to work from an integrated anti-oppression framework
• The ability to proactively identify issues, propose and implement solutions
• High attention to details

Salary: $48,552 – $52,568/ Annual

Duration: Permanent

Hours: 35 hours/week

Bargaining Unit: This position is not part of the bargaining unit.

Access Alliance offers comprehensive group benefits coverage, annual vacation entitlement, cumulative sick leave entitlement, employee assistance programs. Access Alliance is a HOOPP employer. 

Please be advised that our organization requires all staff, students, and volunteers to be fully vaccinated. Proof of Covid-19 vaccination can be obtained from the Ministry site.

Application Method:

With “Finance Assistant (RGP)” in the subject heading, please send your resume and cover letter by 5:00 pm Sep 24, 2024

        by E-mail:           jobs@accessalliance.ca

        by Regular Mail:  Hiring Committee, Finance Assistant (RGP)                              

                                  Access Alliance Multicultural Health and Community Services

                                  340 College Street, Suite 500, Toronto, ON, M5T 3A9

No phone calls please.

AAMHCS is a community-based organization that operates from a pro-choice, anti-oppression, and participatory framework.  In your cover letter, we invite you to articulate why you wish to work with Access Alliance, and in what ways did you wish to put your skills, experience, and education into action for this role and for Access Alliance at this time. Knowledge of the neighbourhoods we serve and how agency values would be integrated in your day-to-day work may be interview questions.

We thank all applicants for their interest but only those selected for an interview will be contacted.  Please note that a criminal background check and Vulnerable sector check will be conducted for this position as a condition of employment

We are committed to a workforce reflective of the diversity of the City of Toronto and the communities we serve. We encourage applications from those who provide different perspective and contribute to diverse ideas including those from racialized and 2SLGBTQI+ communities.

AAMHCS is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Applicants need to make their needs known in advance.

AAMHCS encourages a scent-free environment.

Download and Print