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HR and Finance Assistant

Deadline: September 29, 2023

Position Type: Full time / Contract

Posting Type: Internal & External

Supervisor: Director, Finance & Operations

Location: Toronto, Ontario (340 College St.)  

Short Description:

Access Alliance Multicultural Health and Community Services (AAMHCS) is a Community Health Centre that aims to provide services and addresses system inequities to improve health outcomes for the most vulnerable immigrants, refugees, and their communities. The Centre envisions a future in which Toronto’s diverse communities achieve health with dignity.

As a member of an interdisciplinary team, the Human Resources and Finance Assistant provides support and work closely with members of HR and Finance Department.  The individual must have a strong belief in and be able to carry out responsibilities in accordance with the vision, mission and values of Access Alliance Multicultural Health and Community Services. This position works both independently and collaboratively with staff, community partners and clients.

Responsibilities:

Human Resources

  • Assist in supporting the day-to-day operations of current HR systems
  • Responsible for the creation, set up of new employee files as well as maintaining current personnel files
  • With supervision of the HR Associate, prepare job posting, employment offer, contract modification letters and employment letters
  • Support with new employees onboarding, HR orientation and ensure proper documentation on file
  • Support with the implementation process of the new HRMIS including extracting different report and verifying information
  • Support with creating, checking and maintaining timesheets
  • Other duties and responsibility as assigned by the HR Associate

Finance

  • Process invoices, including non-insured invoices from labs and doctors, with precision and timeliness.
  • Collaborate with healthcare providers to verify and reconcile billing statements
  • Assist in preparing and processing payments, including checks and electronic transfers
  • Maintain accurate and organized financial records and documentation
  • Collaborate with the finance team to ensure proper allocation of funds and meeting cut-off timelines
  • Provide administrative support to the finance department as needed
  • Locate and organize receipts to match credit card transactions paid on a weekly basis
  • Handle, maintain records and posting of petty cash transactions
  • Record data on excel spreadsheet / calculate HST rebate according to budget information
  • Enter expenses into QuickBooks
  • Scan and file weekly credit card reconciliation
  • Ensure compliance with organization financial policies and procedures
  • Other related duties as required

Skills and Qualifications:

  • Minimum College diploma in a relevant field or a combination of education and relevant work experience
  • Minimum 2 years of experience in an office administration role
  • Proficiency in MS Office applications, specially Excel, word and outlook
  • Demonstrated experience in invoice processing and general accounting knowledge is required
  • Experience working with a Human Resources Management System is an asset
  • Previous experience in an HR related role is an asset
  • Experience working in a community centre, health centre care environment is an asset
  • Good interpersonal skills with both clients and co-workers
  • Good communication skills, both written and verbal
  • Demonstrated ability to work efficiently as part of a team
  • Demonstrated knowledge of good customer service principles
  • Excellent planning and organizational skills with ability to prioritize work appropriately and to meet deadlines
  • Flexibility and ability to adopt to changes

Hours: 35 hours/per week

Duration: 3 months with possibility of extension

Start Date: As soon as possible 

With “HR and Finance Assistant” in the subject heading please send your resume and cover letter by Friday, September 29, 2023 at 5:00pm to:

        by E-mail:             jobs@accessalliance.ca

        by Regular Mail:    Hiring Committee, HR and Finance Assistant

                                    Access Alliance Multicultural Health and Community Services

                                    340 College Street, Suite 500, Toronto, ON, M5T 3A9

No phone calls please.

We thank all applicants for their interest but only those selected for an interview will receive acknowledgement. Please note that a criminal background check (Vulnerable sector) will be conducted for this position.

We encourage applications from individuals who reflect the broad diversity of communities we work with, including those from racialized and LGBTQ communities.

In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.

Access Alliance encourages a scent-free environment. Employees, students, volunteers, and visitors are asked to refrain from wearing fragrances and other scented personal care products (i.e. perfumes, lotions, hairspray, etc.) while at the Centre. 

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